Today’s operating enterprises are increasingly using modern technologies in their activities. They are designed to improve work, speed up the implementation of projects, and reduce the costs of running a business. The ubiquitous digitization forces the owners of enterprises to make decisions on digitization. Only what is the difference between one and the other concept? And what benefits digitization can bring to the organization?
The Different Concepts
In order to be able to discuss the benefits of digitalization, it is necessary first to identify the differences in the concepts of digitalization and digitalization, or digitalization. Well, the first concept is definitely broader and can refer to larger areas, such as the company department, the entire company or even the whole country. Digitization consists in implementing a network infrastructure that connects group members and allows for exchange, access and creation of resources in electronic form. So far the positive impact of digitization are concerned, the number is simply endless now.s
Digestion, in turn, is the transformation of resources from a physical, most often paper, but also a photo or sound form, into a digital or electronic form. It may consist in scanning paper documents and placing them in a dedicated place, for example a disc of a joint organization. Therefore, the company can be digitized, one of its components is the transfer of resources from physical to digital version, that is digitization. Therefore, it is a narrower concept implemented within the framework of digitization, but not only.
Knowing the differences between concepts, it is worth considering the benefits that digitalization can bring to the enterprise. The first thing to pay attention to costs. Digitization, in the initial phase of implementation, entails the costs of purchasing appropriate software, training employees. However, after some time, you can see savings in the form of less paper, toner, etc. Secondly, you also save time, which before digitalization was needed to view the stacks of contracts and invoices. After entering all the documents into a shared disk, simply enter the appropriate password or filter the search results. Going further, the very important advantage of digitalization is the ability to constantly control access to documents and set appropriate security and access levels to individual documents. In addition, you can have access to them wherever there is access to a computer, so the location ceases to matter.
The Modern Steps for You
Modern enterprises have practically no choice between digitalization and working on standard documents. Sooner or later, digitalization will be necessary, modern reality demands, the need for constant access to documents, saving time and money. Therefore, one should not wait too long to make a decision about the digitalization of the company, the sooner it is done, the easier it will be to work and at the same time introduce savings in the company. And that’s what business is all about.
It is not easy to describe, in just a few sentences, the technological development that has occurred over the past 20 years. Looking at the previous decade, we note that the main role at this time played standard (“paper”) documentation. Digitization has gained popularity relatively recently , which, however, does not diminish its share in the global optimization of traditional collections.